In the organization I lead, all involved have to commit to weekly attendance in their respective Chapter meetings.
If unable to attend, the person concerned can find another person (not a member in his Chapter) to represent him as a substitute.
I earlier received a text message from Missy, that she was requested to play the substitute role in another Chapter.
She replied to the person that unless a written presentation is either e-mailed or faxed ahead of time, she will not do the honours. And that, she will not accept a written presentation on the morning itself as it wouldn't give her time to prepare herself to be effective.
Because it is essential that we give an opportunity for our colleagues from other Chapters or branches to prepare themselves, we must always plan ahead of time, and send all materials in advance.
Even better, after sending all relevant information, do also give a phone call and enquire if all was received in good order. Have a conversation, especially in areas you want deeper emphasis and clarity. Align and synchronise. Do everything in your ability to make it a smoothe experience for your colleagues to represent you.
So, prepare yourself well, if you ever ask Missy to represent you, you can expect nothing less!
Wednesday, May 27, 2009
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